|AGENCY SAFETY POLICIES & PROGRAMS||Posted: 10:55 AM - 7/24/02|
|* * * CURRENT EVENTS * * *|
Hotter Temperatures Lead to Heat Stress - Follow basic preventive measures of adequate water and a work-rest regimen; plan around and limit work during times of high heat index; know symptoms and how to treat stages of heat related illness.
May 5 – 11, 2013 is North American Occupational Safety and Health Week , sponsored by the American Society of Safety Engineers.
NEW: ClarityNet contract extended (Apr 1) with 10 updated versions of on-line safety courses.
Go each month to Safety Training to check your training status and take needed (Not Started or Expired) courses
May is National Electrical Safety Month
Keep It Clear – a proposed change to the National Electrical Code emphasizes a clear working space around electrical equipment
SPECIAL INTEREST: Our leading cause of preventable injuries - Slips, Trips and Falls has cost the Board $1.5 million over the years. See - How to Stop Falls. Read ISHN article (Mar 14, 2013)
LIFTING heavy items is one of the leading causes of injury in the workplace. The biggest factors - overexertion and cumulative trauma. Use smart lifting practices and work in your “power zone” to prevent injuries caused by lifting heavy objects. Don't know if it's too heavy? See How Much is Safe to Lift.
HAZCOM-GHS: Board employees are being trained (March-November) about a major change to the OSHA Hazardous Communications Standard. OSHA has adopted the international Globally Harmonized System (GHS) of Classification and Labeling of Chemicals. There is a new 16-section Safety Data Sheet format and new product label requirements to include signal words, pictograms, and hazard and precautionary statements for each hazard class category. Suspense: 12/1/2013
June is National Safety Month - This year's theme is, "Safety Starts with Me"
(BCB - a member since 1999)
OSHA Weekly E-Newsletter
OSHA Up To Date (National Safety Council newsletter): Click on May 2013
Safety Tip Sheets (NFPA)
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Safety is each and every Board employee's responsibility
What needs reporting? Click on Safety Quick Reference Sheet
VISION: To provide a safe work environment for our employees, customers and the general public.
MISSION: To enable employees to prevent workplace injury or illness by recognizing then correcting known and potential hazards. (see full Safety Vision, Mission & Program Statement)
SAFETY COMMITTEES: Successful businesses improve safety performance by listening to employee input. By implementing their recommended best practices and hazard abatement measures, workplace illnesses, injuries and property damage can be reduced if not eliminated. A safety committee for each major work area is one way we manage our safety program.
OSHA Poster: Employers in South Carolina are required to post the OSHA (Occupational Safety and Health Act) Safety and Health Protection on the Job employment notice from the South Carolina Department of Labor, Licensing and Regulation in a place or places where employees can have free access to read them.
Filing a Complaint with SC OSHA: Employees are encouraged to correct hazards themselves or identify them to their supervisor or to the Safety office. However, employees have the right to report a safety or health hazard directly to SC OSHA by contacting the complaint office at (803) 896-7825 and must submit a written OSHA Complaint Form. Click on Whistleblowers for information about how they are protected under law from employer retaliation because they reported an illegal, unsafe or unacceptable behavior or condition in the organization.
Accountability: Safety Dashboards track safety performance measures monthly then are rolled up each Fiscal Year for state government accountability purposes. These reports analyze accident causes and trends, and compare against other state government. OSHA also requires reporting each Calendar Year. This information can be found by clicking on Internal Documents (restricted access - call Safety if you forgot the User Name and Password).
|ASBESTOS||Posted: 2:24 PM - 11/29/01|
|OSHA Standard: Click on Asbestos|
Asbestos Safety Policy sets forth requirements to protect employees in and around work areas that contain or are suspected of containing asbestos.
Asbestos Log is a matrix that quickly summarizes which materials in Board facilities have been surveyed to contain asbestos (+) or not (-); if no test results (blank) then assume material contains asbestos (+). More detailed information is in each building's Asbestos Operations & Maintenance Manual kept in the Facilities Management Office Building. (See How to Read the Asbestos Log)
OSHA Pamphlet 3096 contains asbestos information from Federal OSHA.
Asbestos Questions is a quick information sheet on asbestos in a question and answer format.
Asbestos Contact: JP Gouffray, Asbestos Inspector, Facilities Management - Construction & Planning, 737-8038
|Confined Spaces||Posted: 2:32 PM - 11/29/01|
|OSHA Standard: Click on Confined Spaces|
Confined Space Policy sets forth requirements to protect employees when performing confined space entry.
Confined Space Program stipulates procedures to conduct a confined space entry.
Confined Spaces Flowchart shows the decision process on how to classify spaces as Confined Spaces and whether or not a Permit is required.
Confined Space Classifications lists all spaces in SC Budget and Control Board facilities that have been surveyed and classified as Confined Spaces.
Confined Spaces A-E and F-Z contain specific hazards and control measures as well as photographs and diagrams for each confined space listed alphabetically by building name or system.
Confined Space Entry Permit is a form used by the responsible supervisor to plan and authorize employees to enter a Permit-Required Confined Space
Gas Monitors: Atmospheric testing for a confined space is required prior to and during the entry. See instructions below on how to use the gas monitor. Gas monitors are kept in (1)the FM Building Maintenance Equipment Storage Room; see Kurt Patrick; (2) FM Energy Facility; see Rodney Lewis.
|Excavations & Fall Protection||Posted: 8:24 AM - 1/19/05|
|Employees working over four (4) feet above the ground or above a lower level are exposed to Fall Hazards . Excavations such as holes or trenches from earth removal are hazardous due to falls, cave-ins, contact with underground utilities, flooding and dangerous atmospheres (see Presentation).|
OSHA Standard: Click on Fall Protection - General Industry or Fall Protection - Construction Industry
Excavations – Construction Industry or Excavation E-Tool
Other OSHA standards related to fall hazards include but are not limited to:
|FIRES & OTHER EMERGENCIES||Posted: 3:33 PM - 11/5/01|
|OSHA Standard: Click on Emergency Action Plans, Fire Prevention Plans or Fire Safety Standards|
Fire Prevention Week , Oct 6-12, 2013
BCB Fire/Evacuation Drill Schedule – Oct 2012 (see below)
FIRE PREVENTION, EMERGENCY ACTION & HOMELAND SECURITY PLAN: As owner and operator of a number of buildings, the State Budget and Control Board has fire and life safety responsibilities to include detailed immediate emergency response and follow-on actions required of tenant agencies; building maintenance; and coordination with city, county and state Emergency Management Services (9-1-1: police/SLED/Bureau of Protective Services, ambulance, fire). Facilities Management maintenance and tenant agency emergency staff personnel are identified as well as those needing assistance, and those trained in CPR & 1st Aid. Anticipated emergency situations such as evacuation due to fire, bomb threats, severe weather and more are included in each building's emergency plan.
Requests for the basic plan and/or attachment for a specific building, or for Safety to conduct training for tenant agencies should be sent to BLee@gs.sc.gov or call Bernie Lee of the Safety office at 737-2315.
PERSON-IN-NEED of Assistance During Emergencies: Persons with restricted mobility or impaired sight or hearing (permanent or temporary), especially in a multi-story building where descending stairs is difficult, may want or need assistance during an evacuation or other emergency (see form).
Incident Command is formed when multi-agencies take action in response to emergencies. They need information but are on the outside so must communicate with persons from inside the building. The Building Incident Command (BIC) emergency staff inside the affected building is also necessary in emergency planning, response and recovery efforts. Managers, supervisors and BIC members should take free on-line training offered by FEMA (see below).
TRAINING PRESENTATION A narrated PowerPoint presentation is also available from BCB Safety that covers OSHA emergency action plan requirements to include fire evacuations, severe weather, intruders in the workplace, bomb threats and terrorist events. All you have to do is supplement this with your organization's and building specific information (see attached training outline) then your training package is ready to go!!!
PORTABLE FIRE EXTINGUISHERS: The tenant is required to do monthly checks of portable fire extinguishers if installed for their special purpose areas. Annual inspections and maintenance are required to be performed by a SC-licensed fire technician. (See Extinguisher Inspections and FEMA Teaches How to use a Portable Fire Extinguisher ; contact the SC BCB Material Management Office for state contract on extinguishers)
SMOKING IN STATE BUILDINGS: SC has legislated restrictions on smoking in certain areas through the Clean Air Act of 1990 to include all state buildings. Some exceptions are allowed. There is to be no smoking in state buildings except in a designated area and these smoking areas must be identified with conspicuous signs and have adequate ventilation to keep the other areas smoke free. Fire code (IFC 310) also requires designated smoking areas to provide suitable noncombustible receptacles (not standard trash containers that hold combustible materials) so as to properly dispose of matches, cigarettes, cigars, and other smoking materials to prevent fire.
SPACE HEATERS & OPEN FLAMES:
Space heaters are a fire hazard and can be especially dangerous when they don't meet Underwriters Laboratory (UL) safety standards or when used improperly. (In general, any home appliances in the workplace are discouraged due to the fire hazard from an overloaded electrical system and increased energy costs.) To make a complaint about it being too cold in your office area, please call the Work Order Desk, 734-3308. Space heaters are only allowed after making a cold complaint, investigation by Facilities Management Building Maintenance then their appliance inspection and approval.
Open flames (i.e., candle, incense burner) are prohibited in SC Budget and Control Board buildings. Exceptions (i.e, sterno type food tray warmers for catering) can be approved on a by case request to the BCB Safety office.
Extension Cords - can be used for up to 90 days but must be used properly. The available guidance describes potential hazards and recommendations for proper use. However, a sufficient number of well located grounded outlets can eliminate the need for extension cords.
|Forklifts||Posted: 3:04 PM - 11/29/01|
|OSHA Standard: Click on Forklifts|
This Policy sets forth the operational, training and certification procedures under which employees will be authorized to operate Powered Industrial Trucks (Forklifts and Lifts).
|Hazard Communication (HAZCOM)||Posted: 2:58 PM - 11/29/01|
|OSHA Standard: Click on Hazard Communication Standard (HCS)|
Employees have the RIGHT TO KNOW and UNDERSTAND about the hazardous materials with which they work. The Safety Data Sheet (SDS, formerly Material Safety Data Sheet-MSDS) is the primary tool for finding information about the chemicals you work with – work precautions such as required personal protective equipment, handling and storage; health sypmtoms and how to treat a victim of exposure; spill cleanup; and other important information. All SDSs are readily accessible at any time through our on-line system - click on MSDS Look Up (see Tutorial).
This Hazardous Communication (HAZCOM) Program sets forth how each employee will be made aware of hazardous materials and the necessary safety precautions for their protection.
NEW: March 26, 2012: OSHA published its new HCS to align with the Globally Harmonized System (GHS) of Classification and Labeling of Chemicals. The new Safety Data Sheets will have a specified 16-section format. New labels will include a signal word, pictogram, hazard statement for each hazard class and category, and precautionary statements. Employees are to be trained on OSHA's new HCS by Dec 1, 2013. For more information click on OSHA HCS.
|HEALTH / FIRST AID PROGRAM||Posted: 10:33 AM - 7/24/02|
|OSHA Standard: Click on First Aid or Bloodborne Pathogens|
OSHA requires employees be provided a safe and healthy workplace that is reasonably free of occupational hazards. Realistically, injuries happen (see Reporting A Work Accident) so adequate first aid is available in the workplace for the critical minutes until receiving professional care by emergency services or at a clinic/hospital. Designated and volunteer employees are trained to render first aid in a timely manner and have readily accessible first aid kits, which include blood-borne protection, and Automatic External Defibrillators.
The Bloodborne Exposure Control Plan provides information and requires training for hazard recognition and protection of employees whose job potentially exposes them to contact with blood or other infectious materials.
Health - Click on:
SC Clean Air Act of 1990 for places where smoking is allowed and prohibited.
Computer Workstations to learn how to set up an ergonomically correct office work station.
OSHA Heat Stress Guidance provides recommended methods to protect employees whose work exposes them to hot/cold weather conditions that can lead to a heat-related illness. OSHA Heat Safety Cell Phone App
Workplace Violence - Domestic problems, drug and alcohol abuse, termination or disciplinary actions can trigger violence in the workplace. If an employee notices a co-worker acting strangely or makes a verbal or physical threat against themselves or someone else, immediately report it to a supervisor.
|HOT WORK - Cutting, Welding & Brazing||Posted: 11:00 AM - 7/24/02|
|OSHA Standard: Click on Welding, Cutting and Brazing|
The Cutting, Welding and Brazing Program sets forth training and procedural requirements to protect employees during "hot work" or any operations involving an open flame, i.e., Welding, Cutting, Brazing, and Soldering. Hazards include exposures to metal fumes and to ultraviolet (UV) radiation, burns, eye damage, electrical shock and more. Many of these can be controlled with proper work practices and personal protective equipment.
Live Work involves working on equipment or machinery which is not de-energized. See the LOTO (Lockout-Tagout) Program.
OSHA Standard: Click on Lead
Because of health concerns, Lead from gasoline, paints and ceramic products, caulking, and pipe solder has been dramatically reduced in recent years. The OSHA Lead regulation has established an exposure limit and work procedures which are amended by a Board work process to be followed especially prior to welding.
|Housekeeping||Posted: 2:43 PM - 11/29/01|
|OSHA Standard: Click on Housekeeping|
This Housekeeping Policy sets forth general protective procedures for the workplace that include trash disposal, storage, spill cleanup, personal hygiene, and reporting dangerous conditions.
Burned Out / Broken Compact Fluorescent Light (CFL) Bulbs: CFLs contain a very small amount of mercury so cannot simply be thrown away when they burn out and there are some special clean up precautions if one breaks. Call the FM Work Oder Desk, 734-3308, for proper disposal.
|INSPECTIONS||Posted: 9:26 AM - 12/11/02|
| OSHA Standard|
OSHA OFFICER INSPECTION VISIT: For ALL BCB divisions / offices - Immediately notify Safety, 737-2315 /2311, whenever OSHA officers come on site. Ask OSHA to wait for Safety to arrive so Safety can accompany the inspectors and assist in any investigation.
FIRE MARSHAL INSPECTION VISIT: Existing Board facilities are under the jurisdiction of the Resident Fire Marshals of the Board Safety Office. Please ask other visiting Fire Marshals (State Fire Marshal, City of Columbia, Richland or Lexington Counties) to contact Board Safety should they have fire and life safety issues with Board facilities.
Accident Prevention requires proactive actions like inspecting your workplace to ensure common sense implementation of safeguards to protect our employees by analyzing work processes, identifying needed improvement, and eliminating or controlling hazards. Here are some tools for this purpose.
To report an Unsafe Condition or Process, Call Safety or submit an E-Mail Report (name and phone number - optional).
General Industry Digest - designed to aid employers, supervisors, workers, health and safety committee members learn about and comply with OSHA standards in the workplace; summarizes the requirements of OSHA's General Industry safety and health standards (29 CFR 1910)
The OSHA Most Frequently Cited Standards, General Industry Checklist, Construction Industry Checklist or Fire & Life Safety Checklist can be used for self-inspections.
JOB SAFETY ANALYSIS: When teams document the steps of a work process, they should also look for the hazards of each step and how to control each of those hazards. An overview describes this simple process improvement technique, and a worksheet is provided.
Performance Measures: (Click on Internal Documents. Forgot the Password? Call Safety)
1) The number of Actual versus Planned Facility Safety Inspections
2) Hazards (hazardous conditions and code violations: New, Closed and Open)
RECALLS: Obtain recall information from web sites for the U.S. Consumer Product Safety Commission or the Underwriters Laboratories
SPECIAL EVENTS: Provides information for groups wanting to hold an event on the Capitol Complex such as reservations and how to comply with fire and safety regulations; designed for event planners.
|LOTO - Control of Electrical and Other Hazardous Energies||Posted: 10:43 AM - 7/24/02|
|OSHA Standard: Click on LOTO – Control of Hazardous Energy|
The LOCKOUT/TAGOUT (LOTO - Control of Hazardous Energies & Safe Electrical Work Practices) Program prescribes employee training and requires the use of energy isolation and control procedures. LOTO protects employees from injuries that could occur during the unexpected energizing, start up or release of stored energy while servicing or maintaining equipment. Employees are taught to recognize the various types of energy sources, to understand their potential hazards, and how to take precautions to protect themselves and persons working around equipment in need of service or repair.
|Personal Protective Equipment||Posted: 2:28 PM - 11/29/01|
|OSHA Standard: Click on Personal Protective Equipment |
PPE Policy - Employees are to wear approved and/or provided Personal Protective Equipment (PPE) when exposed to hazards in the workplace.
PPE Assessment - Prescribes required PPE for hazards by work process.
Eyewear Policy - Employees are to wear eye/face protection when the job has potential for eye or face injury. If employees have a prescription for glasses or contacts, an allowance is provided for prescription safety eye glasses which must meet ANSI Z87.1-2003 or later standards. Protect Your Eyesight
Footwear Policy - Employees are to use foot protection against crush, puncture, electrical, slip and other foot-injury hazards. Employees needing safety footwear (including prescription safety footwear) are provided an allowance. After the employee's Supervisor approves the request, safety footwear can be purchased from the vendor of choice. Reimbursement is made after the supervisor inspects and ensures the safety footwear complies with the ASTM F 2412-05 and F 2413-05 standards. NEW reimbursement allowance effective 10/27/08.
Hearing Protection - Employees may have routine but short term exposures to noise where hearing protection is recommended and/or be required to limit how long they work in a high-noise environment. Find out more - Hearing Protection or OSHA Noise and Hearing Conservation E-Tool
Respirator Policy - Employees are to wear respirators when they are exposed to occupational dusts, fumes, mists, gasses, vapors or other respiratory hazard. The primary methods to prevent excessive exposure to respiratory hazards are to minimize use of hazardous chemcials, proper ventilation, and/or wearing respirators. The wear of respirators requires prior medical evaluation, operational knowledge and fit testing.
|REPORTING A WORK ACCIDENT||Posted: 11:12 AM - 10/12/01|
|OSHA Standard: Click on Reporting Occupational Injuries & Illnesses|
ON-THE-JOB INJURY or ILLNESS: When an employee is injured or becomes ill at work immediately notify the supervisor and the Safety Office (Holly Bockow, WP 737-2311 / Cell 513-5354 or Bernie Lee, WP 737-2315 / Cell 513-5352). Safety will verify employment and coordinate for the employee's care through our case management organization. Then submit an electronic fill-in-the-blank incident report (Report An Accident) as soon as possible. The completed incident report is simultaneously submitted to the SC Budget and Control Board Safety, Human Resources and Workers Compensation offices. The Board also has a Return-to-Work Policy to address the situation where the physician allows the injured employee to continue working with restrictions until fully recovered. The doctor's Return to Work form, prescription information, leave requests and other supporting documents should be sent to BCB Safety, 915 Main Street, Room 209, Columbia SC ATTN: Holly Bockow, or to Fax(803)737-3065.
CONTRACT WORKERS: Workplace injuries and illnesses that occur to contract workers must also be reported to Board Safety as well as to the contracting agency using their procedure (see Marathon Staffing-Accident Reporting).
VEHICLE ACCIDENTS: When involved in a job-related vehicle accident in a state vehicle, employees are to submit a Vehicle Accident Report along with the police officer's report to their Supervisor. Also report all (personal injury / illness and/or vehicle) accidents) to Board Safety. All BCB vehicle accidents are to be reported to QBE Specialty (formerly Southeastern Claims Service, (800) 206-1913 or Fax (803) 407-5549); Board Safety; and State Fleet Management ATTN: Becky Grice, 737-1982, Fax 737-1160.
Each division / office in the Board with leased and/or owned vehicles is to submit a Quarterly Vehicle Accident Summary Report to Board Safety by the 5th calendar day of each quarter.
April is Distracted Driving Awareness Month - Take the pledge to drive cell free!
October is Drive Safely Work Week
ROUTINE DRIVERS of state owned or leased vehicles are designated employees trained in accordance with the Board Driver Safety Program, including those requiring a Commercial Driver License. Routine drivers will have their driver records screened at least annually (October) and those that have not incurred any violations or accidents will be eligible for the Safe Driver Award (see attached information).
Check your driver record points status for free at SC DMV On-Line Driver Record. See the form below for how to get up to a 4 point reduction.
CELL PHONE USE & TEXTING WHILE DRIVING: SC Budget and Control Board policy states employees should not use an electronic communication device (i.e., cell phone, texting) while driving.
Golf Carts & Special Purpose Vehicles Operating Policy (Nov 2012) - BCB employees may drive golf carts and SPVs to cross roads but if required to operate on the roads will require permits/licenses
Performance Measures: Monthly and annual reported accident information can also be found by clicking on Internal Documents. Forgot the password? Call Safety
1) OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, is required to be posted in your work areas from February 1 to April 30.
2) The number of OSHA Recordable Employee Workplace Injuries and Illnesses in relation to the number of hours worked (incident rate)
3) The number of BCB Vehicle Accidents in relation to miles driven (incident rate)
|Training||Posted: 3:22 PM - 11/29/01|
|OSHA TRAINING REQUIREMENTS: Safety training is essential to instill hazard awareness and protect employees from occupational injuries and illnesses. Go to Training Requirements in OSHA Standards and Training Guidelines to learn what standards explicitly require the employer to train employees in the safety and health aspects of their jobs. Find out what "certified," "competent" and "qualified" mean. |
SC Budget and Control Board TRAINING: The Board requires an initial orientation, further job training depending on the job, and every employee is afforded opportunity for professional development. Click on Development and Training to learn about and register for these learning opportunities.
BCB SAFETY TRAINING: BCB employees are to receive initial and regular refresher safety awareness training according to BCB policy and OSHA and other applicable regulations. All BCB employees will begin on their first day of hire with new employee safety training, emergency procedures and your right to know about hazardous chemicals in the workplace. Other safety training will follow based on the employee's job requirements. Employees will be registered by the BCB Safety office and notified to attend instructor-led classes and/or to take On-Line Safety Training (self-paced courses in 18 subject areas currently only offered to General Services but extension to all other Board employees is in review).
Contract Employees also require safety training. Supervisors are to send the Temp Agency's form or use the Contract Personnel Action Form to notify Safety of New Hire, Transfer and Separation of a contracted employee. The information is also needed in case of employee injury.
Performance Measure: (Click on Internal Documents. Forgot the Password? Call Safety)
Actual versus Planned Safety Training